Privacy Policy

Effective Date: November 23rd, 2022
Revised: March 25th, 2026

1. Who We Are

Shaping Our Appalachian Region
Website: https://soar-ky.org/

2. Information We Collect

We collect information to better serve you and improve our programs.

Information you provide

Name, email, phone number, or organization details submitted through forms
Information shared when you register for events or programs
Comments or content you choose to submit
Information collected automatically
IP address
Browser and device information
Pages visited and time spent on the site

This helps us improve performance, security, and user experience.

3. Comments

When you leave a comment:

We collect the information shown in the form
We collect your IP address and browser details to help prevent spam

Comments may be reviewed through automated spam detection services.

If you use a profile image service like Gravatar, an anonymized version of your email may be shared to display your profile image. Once approved, your comment may be visible publicly.

4. Media Uploads

If you upload images to the website, avoid including embedded location data (EXIF GPS).

Visitors may be able to download images and extract location data.

5. Cookies and Tracking

We use cookies to improve your experience and understand how our website is used.

Cookies help:

Remember your preferences
Improve site functionality
Analyze website performance
Types of cookies we use

Essential cookies

Support core website functionality

Preference cookies

Save information like your name or email when submitting forms

Analytics cookies

Help us understand how visitors use the site

Specific cookie use on this site

Comment cookies may store your name and email for convenience (up to 1 year)
Temporary cookies help determine if your browser accepts cookies
Content editing cookies may store limited session data (expires within 1 day)

Managing cookies

You can control or disable cookies through your browser settings.

Some parts of the site may not function properly if cookies are disabled.

6. Embedded Content from Other Websites

Pages on this site may include embedded content such as videos, images, or articles.

Embedded content behaves the same as if you visited the external website directly.

These third-party sites may:

Collect data about you
Use cookies
Track your interactions

We are not responsible for their privacy practices.

7. How We Share Your Information

We do not sell your personal information.

We may share limited data:

With spam detection services to protect the site
With trusted tools that support our website and communications
When required for legal or security purposes

8. How Long We Keep Your Data

Comments and related metadata may be stored indefinitely

This allows us to:

Recognize repeat commenters
Maintain site functionality
Improve moderation and security

9. Your Rights and Choices

You have control over your information.

You can:

Request a copy of your data
Request corrections
Request deletion of your data

Some data may be retained if required for legal or administrative purposes.

To make a request, contact: marketing@soar-ky.org

10. Data Security

We take reasonable steps to protect your information.

No system is completely secure, so please use discretion when sharing information online.

11. SMS Terms and Conditions

By opting in to receive text messages from Shaping Our Appalachian Region, you agree to the following:

Program Description

You may receive text messages related to:

Responses to your inquiries
Event reminders and updates
Program and service information
Message frequency

Message frequency will vary depending on your interaction with us.

Opt Out

You can opt out at any time by texting STOP.

After opting out, you will receive a confirmation message and no further texts.

To rejoin, you can opt in again or text START.

Help

For assistance, reply HELP or visit:
soar-ky.org/contact

Message and data rates

Standard message and data rates may apply depending on your mobile carrier.

12. Third-Party Services

We may use trusted third-party tools (such as analytics or embedded content providers) to support our website.

These services may process limited data to function properly.

13. Updates to This Policy

We may update this policy as needed.

Updates will be posted on this page with a revised effective date.

14. Contact Us

If you have questions about this policy:

Shaping Our Appalachian Region
feedback@soar-ky.org
soar-ky.org/contact